Band management software for bandleaders
Bandleader App takes a gig from the first inquiry to the last song: leads, contracts, staffing and subs, client planning, set lists and day-of sheets. Built by a working bandleader, for wedding and event bands.
Plans from $29 a month after the trial. Cancel any time.
Staffing
Most band software assumes the same people play every gig. Working bands do not work that way. Bandleader App is built around rotating lineups, players who double, and a deep sub list.
Everything in one app
Each part fills in the next. A signed contract becomes a gig, a couple's planning form becomes the day sheet, and their song picks become the set list.
An inquiry form for your website, every lead in one list, first replies written for each kind of event, and follow-up emails so no lead goes quiet without a nudge.
Clients pick a call time from your Google Calendar, by phone or Google Meet. Your personal plans block times too.
Contracts clients sign online, from any device. Once signed, the event lands in your gig history, calendar and day-of sheet.
Couples fill in their timeline, special dances and song picks, including must-plays and do-not-plays, in a portal with your band's name and colors.
Your song library with keys and singers, and a set builder that starts from each couple's picks plus your core songs.
Coordination sheets, riders, stage plot and documents for each gig, printable and on every player's phone.
Give your MD every couple's song picks and planning answers in one place, without showing money or contracts.
Your home screen leads with what is happening this week: gigs, calls and deadlines in time order.
Poll the band for a rehearsal or meeting. Players answer from an emailed link, blackout dates show up, and the picked time goes out with an Add to Google Calendar link.
Keep track of the venues and planners you work with, which weddings you shared, and who sends you referrals.
Also included: Google Calendar sync, emails sent from your own Gmail address, your own web addresses, and optional QuickBooks Online invoicing.
What your clients and music director see
Couples plan their night in a portal with your band's name and colors. Your music director gets every couple's answers in one place. Nobody chases anyone through email threads.
Every couple gets their own portal from a single emailed link. No account to create and no app to download.
Example couple. Shown in your band's colors.
Your music director signs in and sees every couple's plan, ready to build the sets. Money and contracts stay private.
September
Shout
Dancing Queen
Valerie
Golden
Uptown Funk
Cha Cha Slide
Macarena
Example couples and songs.
What it replaces
Most bandleaders stitch the business together from separate tools that do not talk to each other. Bandleader App does those jobs in one place, and each part fills in the next.
| The job | What you might pay for now | Per month |
|---|---|---|
| Leads, automatic follow-ups and client management | A client CRM with automations, such as HoneyBook Essentials | $59 |
| Website inquiry forms | A form builder such as Jotform | $39 |
| Staffing gigs, availability and subs | A band staffing app | $29 |
| Finding a time that works for the band | A separate group poll tool | $15 |
| Clients booking calls on your calendar | A booking tool such as Calendly | $12 |
| Contracts signed online | An e-signature tool such as DocuSign | $11 |
| Client planning portal and song picksUsually a shared doc or questionnaire | Built in | - |
| Music Director page and MD sheetsUsually forwarded emails and spreadsheets | Built in | - |
| Set builder from each couple's picksUsually a spreadsheet, rebuilt for every wedding | Built in | - |
| Team portal, set lists and day-of sheetsUsually group texts and PDFs | Built in | - |
| Google Calendar syncUsually typing every gig in twice | Built in | - |
| Your own web addressesportal.yourband.com, booking.yourband.com | Built in | - |
| QuickBooks Online invoicingUses your own QuickBooks account | Connects | - |
| Separate tools, paid plans | $165 | |
One login, one place for each client and gig, and nothing to copy from one tool into another.
Compare plansEach tool's lowest paid plan with these features, billed monthly, at list prices as of October 2026. Prices change and can vary by plan and billing. Product names belong to their owners; Bandleader App is not affiliated with them.
Why it is different
It was built by a bandleader who runs two working wedding and event bands, and both of them run on it every week.
Your band gets its own copy, set up for you. No servers, no code, and no tech skills needed to keep it running.
Clients and musicians see your band's name, logo and colors. Your data stays in your own private database and is never sold.
Pricing
Every plan starts with 30 days free and includes your own private copy, set up for you, on your band's own web addresses (portal.yourband.com, team.yourband.com). Move up or down any time.
For bandleaders who mainly need to staff gigs.
Billed each month. Renews monthly until you cancel. Cancel any time.
For wedding bands that work with couples.
Billed each month. Renews monthly until you cancel. Cancel any time.
For busy bands that want every tool in one place.
Billed each month. Renews monthly until you cancel. Cancel any time.
After the 30 days, the plan you picked starts and renews on its own until you cancel. Prices are in US dollars, rates are fixed for your first year, and payments are made by card through Stripe. Bandleader App never sees or stores card numbers. Bands that joined before these plans keep their current price and features for their first year.
Questions
No. Your band's copy is set up for you, and a setup guide walks you through connecting your Google account, adding your musicians and loading your songs. A Setup Check page tells you in plain words if anything needs fixing.
No. Everything opens from emailed links and works on a phone. Musicians answer availability with one tap, and couples plan in their own portal.
Your band's app is usually ready the same day you sign up. Then you add your roster, songs and contract details at your own pace.
You do. Each band has its own private database. We only access it to host, maintain and support your app, and we never sell it. If you leave, we send you an export of your data on request.
Yes. Your client portal, team portal and booking page can each have an address on your own domain, such as portal.yourband.com. How it works.
Try Bandleader App free for 30 days. Questions first? Email ellie.brigida.apps@gmail.com.